UK VAT Invoice Generator

The UK preset adds VAT registration number labels, VAT per line and a VAT summary. Use Notes for the tax point and the VAT total in sterling when invoicing in another currency.

This checklist summarises HMRC guidance for general information. It is not tax advice, and special schemes have extra rules. Other countries: what to include on an invoice.

What a full UK VAT invoice must show

HMRC required details and where to enter them
Required detail	In BillCrisp	Source
A sequential number, based on one or more series, that uniquely identifies the document	Invoice number	[1] [2]
The time of supply (tax point)	Issue date if the same; otherwise enter the tax point in Notes	[1] [2]
The date of issue, where different from the time of supply	Issue date	[1] [2]
The supplier's name, address and VAT registration number	Your details and VAT number	[1] [2]
The name and address of the customer	Customer details	[1] [2]
A description sufficient to identify the goods or services	Line description	[1] [2]
For each description: the quantity or extent, the VAT rate and the amount payable excluding VAT	Quantity, tax rate and line amount	[1] [2]
The gross total amount payable, excluding VAT	Subtotal (shown automatically)	[1] [2]
The rate of any cash discount offered	Discount or Terms	[1] [2]
The total amount of VAT chargeable, expressed in sterling	VAT total for GBP invoices; for other currencies, calculate the VAT in sterling and enter it in Notes	[1] [2]
The unit price	Unit price	[1] [2]
A reference for a margin scheme or a reverse charge, where one applies	Reverse charge option, or add the reference to Notes	[1] [2]

Simplified VAT invoices

For a supply of £250 or less including VAT, HMRC allows a simplified invoice showing your name, address and VAT registration number, the time of supply, a description, and for each VAT rate the total including VAT and the rate charged. Exempt supplies must not be included. Above £250, issue a full or modified VAT invoice if your customer asks for one. [1]

Tips for UK invoices

You can start your numbering at any number, as long as the series then runs in sequence. [2]
Amounts can be in any currency, but the total VAT must be shown in sterling. [1]
Only VAT-registered businesses may show VAT on an invoice. If you are not registered, choose the generic preset and leave tax at 0%.

Frequently asked questions

Does a UK VAT invoice need a signature?

No signature is listed among HMRC's required details. [1]