BillCrisp

New Zealand GST Invoice Generator

The New Zealand preset uses NZ dollars, A4 paper, a GST number field and the 15% standard rate, and titles the document Tax Invoice. Change the rate to 0% for zero-rated lines.

This summary of Inland Revenue guidance is general information, not tax advice. Other countries: what to include on an invoice.

Taxable supply information replaced tax invoices

Since 1 April 2023, New Zealand law no longer requires a document called a tax invoice. Instead, GST-registered businesses must provide and keep taxable supply information, which can be spread across several records. You can still provide it in a single document marked "tax invoice", and many buyers expect exactly that, so BillCrisp uses that title. [1]

What to include, by value of the supply

Taxable supply information required by IRD
Supply valueRequired detailsSource
$200 or lessYour name or trade name; the date of the invoice or time of supply; a description of the goods or services; the amount charged[2]
More than $200 up to $1,000As above, plus your GST number; and either the amount excluding GST, the GST and the total including GST, or the GST-inclusive total with a statement that it includes GST at the standard rate[2]
More than $1,000As above, plus the buyer's name and at least one identifier, such as their address, phone number, email, trading name, NZ Business Number or website[2]

BillCrisp shows the amount excluding GST, the GST and the total including GST by default, which meets the first option for every value. Add the buyer's name and an identifier in Customer details for supplies over $1,000.

Example: a supply over $1,000

Consulting services billed at the 15% standard rate
LineAmount (NZD)
Consulting services, 12.5 hours at 80.001,000.00
GST at 15%150.00
Total including GST1,150.00

Because the supply is over $1,000, the invoice also needs the buyer's name and one identifier, such as their address or email. Corrections to an invoice already issued are now called supply correction information, the new name for credit and debit notes. [1]

When to provide it

For supplies over $200, you must provide taxable supply information to a GST-registered buyer within 28 days of a request, or by another date you both agree. [2] Sending the invoice with the goods or at the end of the job avoids the request altogether.

Tips for NZ invoices

  • The standard GST rate is 15%. [3] Exported goods and some other supplies are zero-rated: set those lines to 0%.
  • Use Prices include GST when your prices already include GST; BillCrisp then works out the GST content of each rate group.
  • Only GST-registered businesses charge GST. If you are not registered, choose the General region and leave tax at 0%.
  • Number invoices in a clear series; see invoice numbering.

Sources